[Fg-general] better staff reviews

[megan]

Hey I agree with the Luke's analysis of our current review structure. But I
am very worried about the participation of all staff members in HR meetings.
Perhaps they can take place in the mornings and fill in for staff meetings
once a month so that everyone can be included? I feel like its especially
problematic right now for HR to have only 2 staff members. As a staff
'collective' HR is all of our responsibility. Maybe software can more easily
anonymize the review input and distribute it to everyone for group
discussion?

On Thu, Apr 30, 2009 at 1:22 AM, Ryan Yeske <rcyeske at gmail.com> wrote:

> This sounds like movement in a positive direction.
>
> There are a few reasons I believe staff reviews fell by the way side
>
> 1) No regular schedule was agreed upon.  Its easy to just ignore
>   scheduling the next review.  We just tried to hit the 3 month initial
>   review for new staff.
>
> 2) Each review takes a lot of time... time for each staff member to fill
>   out forms, time for one person to collate the data... a meeting by
>   the review panel, and finally the review meeting itself.
>
> 3) Related to #2.  Many staff positions require constant attendance
>   during open hours, meetings during the day are impossible with the
>   way staffing is current done (store and warehouse, especially)
>
> The only real difference I see with what you are sharing here, is that
> what we were doing before with the review panel (the ad hoc HR
> committee, for the purpose of the review) we would be doing now with the
> regular HR meeting.
>
> The big question then is, can we commit to having regular HR meetings?
> How do we ensure that we make participation in the HR committee
> accessible to all staff positions (I'm thinking store and warehouse
> here, mainly).
>
> How often and when is HR meeting these days?
>
> Ryan
>
>
>
>
> Luke Closs <lukecloss at gmail.com> writes:
>
> > Since I've been involved on the HR committee over the past few months,
> I've
> > learned how inconsistent our current staff review system is.  My analysis
> is
> > that the system required too much time to do for each person, that it
> didn't
> > become part of our regular process, and then we quickly got behind and
> never
> > caught up.
> >
> > At the last HR meeting we talked about improving the process.  At a high
> > level, here's what I'd like to see:
> >
> > * more frequent feedback for staff
> > * an ongoing process as opposed to a every 6 months process, so it's
> easier
> > to budget our time for
> > * a process with less burden on the organization
> >
> >
> > I'd like to propose that we adopt a HR review procedure similar to FG
> > Portland.  I talked with Matteo and it seems to work well.
> >
> > Here's how it would work:
> >
> > Part of every HR meeting would be spent reviewing a particular staff
> > member.  Before the meeting, one person would collect feedback on the
> > selected person - (directly from peers or via email).  The feedback would
> be
> > shared with the HR committee, and they would discuss the feedback and how
> > that person did towards their previous goals.  The HR Committee would
> come
> > up with a list of feedback to share with the staff member and a
> suggestion
> > for future goal setting, and then one person from the HR committee would
> be
> > selected to share that feedback with the staff member.  They would work
> to
> > decide a goal for the next period of time.
> >
> > Portland rotates through their staff members alphabetically, and they
> meet
> > every week (IIRC).  I think we currently try to or should meet every 2-3
> > weeks. Portland's HR committee is ~5 people, all staff.  Our committee is
> > currently 2 staff and 1 director (me).  I'd like to see more staff here
> in
> > vancouver on the HR committee.
> >
> > I suggest we adopt something close to this plan, perhaps first starting
> in
> > order of time since last review.  I'd like some feedback on this outline
> of
> > a policy.  Is it something we'd want to adopt?  Lets get some feedback,
> and
> > then the HR committee can write up a working policy on the wiki, then we
> can
> > start doing it.
> >
> > The idea is that we'd give people more continuous feedback, and make the
> > staff review process part of our weekly/monthly flow, not some every X
> > months type of system.
> >
> > Thoughts?
> > Luke
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>
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>
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-- 
Megan Zanussi

Free Geek Vancouver
Volunteer Coordination
604-879-4335 ext. 4